Privacy Policy (last revised 08 February 2024)
Orbit Communications (PR & Public Affairs) Ltd – Consultation Site Privacy Policy
With your consent, we, Orbit Communications, are collecting, reviewing, and storing your data for the purposes of completing a public consultation process (the “Consultation”) as part of an application for planning permission in relation to the development of the project site at Manse Road.
This privacy policy will explain how we will use the personal data we collect from you in connection with the Consultation. Please note that we operate multiple consultation websites often for the same developers across a broad variety of projects, applications and consultations, you should refer to the policy and its partners on the site concerning that specific consultation.
If you have any specific questions about how we are using your data in a wider context you can contact Orbit Communications’ data protection officer – dataprotectionofficer@orbit.scot
We reserve the right to amend this privacy policy to reflect changes to our business, website or data protection legislation. You should therefore revisit this privacy policy regularly to ensure you are familiar with its terms.
We keep this privacy policy under regular review and will place any updates on this web page.
The Partnership Team
Orbit Communications PR & Public Affairs Ltd. Orbit is the lead on this Consultation Team, please contact them in the 1st instance.
Who we are
This website is operated by Orbit Communications (PR & Public Affairs) Ltd.
Orbit is a joint Data Controller in relation to the data collected in connection with the Consultation. The other joint Data Controller is Northcare Ltd. We, Orbit, will be your main point of contact in relation to the use of your data in connection with the Consultation and will manage all engagement with you on our own behalf and on behalf of the Consultation team. When we refer to “we” in this Privacy Policy, we are referring to Orbit.
Orbit Communications (PR and Public Affairs) Ltd is a limited company registered in Scotland. Registered number: SC395892. Registered office: 1 George Square, Castle Brae, Dunfermline, Fife KY11 8QF.
For information, our partners in this Consultation are also included here:
Northcare (Scotland) Ltd, Lindsayfield Lodge, Rosaburn Avenue, East Kilbride, Glasgow, G75 9DE
The consultation team has been assembled to conduct the Consultation and will receive information about your response to the Consultation.
The consultation team will have access to any personal data that is voluntarily shared by participants using the consultation feedback form, email account, phone number or any other means of recorded correspondence for that event.
Your data is only collected with your approval. Data will only be viewable by the Consultation event team and used for proposes concerning the Consultation. You have the right to request information on what data is held on you and the right to request its destruction. Please read the section below for the contact information of the data protection officer.
How to contact us
If you have any questions about this Privacy Policy or the information we collect or use about you, please contact:
FAO Data Protection Officer – Public Consultations & Events
Orbit Communications PR & Public Affairs LTD
42 Charlotte Square
Edinburgh
EH2 4HQ
Email: dataprotectionofficer@orbit.scot
Please ensure you state the consultation website name in the subject line.
How do we collect and use your data?
You will directly provide the personal data we collect. The consultation team, led by Orbit, will collect data and process data when you:
- Voluntarily provide feedback on any of our chat windows, via our online feedback form or via email.
- Use or view our website via your browser’s cookies.
- Use a website chat conversation.
- Undertake phone conversations with us.
- Emails or letters you send to us.
- Registering for one of our events.
- Use our online services such as websites, social media and mobile device applications (‘Apps’).
Personal data collected
Personal data means any information about an individual from which that person can be identified. It does not include any data which has been anonymised such that a person’s identity is removed.
We collect the personal data you give us when you engage through the live web chat facility on this website, within the consultation feedback forms you submit, when you email us, contact us and when requesting information. This information is likely to include:
- Your name
- Your address
- Your telephone number
- Your email address
- Your feedback and comments
- Any additional information you choose to provide
- Please remember that when you are using our live web-chat functions your questions and responses are public and you should take care not to disclose anything you would not want to be publicly available.
We do not invite you to provide special categories of personal data (personal data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs).
Purpose/ legal basis for collection of personal data
We, the Consultation team led by Orbit, are collecting your personal data for the purposes of completing a public consultation process.
We will use your personal data to collate a report on responses to the Consultation, which will only be shared on an anonymised basis as explained below. We will also use your personal data to contact you in relation to comments and feedback you have provided in relation to the Consultation, if necessary, and to facilitate your participation in further Consultation events taking place.
It is in our legitimate interests to collect your personal data as it provides us, and the consultation team, with the information that we need to keep accurate records of your participation in the Consultation, and so that we can contact you to clarify or respond to your comments.
How long do we keep this data?
Your personal data will be securely retained until the planning application and/or planning appeal, has been fully determined and then your personal data will be securely deleted.
Who has access to this data?
Orbit will collect, store and distribute among the Consultation team as required in the process.
Comments and feedback provided as part of the Consultation will be received directly by Orbit and shared with the Consultation team.
Your feedback may also be shared with the Planning Authority (as part of the planning application process) on an anonymised basis only.
Information that might be collected automatically
We have taken every precaution to block all non-essential cookies until explicit consent has been given.
When you browse the website, we may automatically collect information about your visit by using cookies. This information may include your device type, browser, IP address, how you came to the website or how you interacted with the website. This information may be used to monitor or improve website performance or deliver targeted advertising. Information from the cookie alone generally will not identify you personally and we will not use this information in connection with any personally identifiable information you have provided.
Use of third parties
We may store your data in third-party services, for example:
Cloud storage providers
When we make use of third parties we only provide the information they need to perform the service. They may only use your data for the exact purpose we specify to them and we work closely to ensure your privacy is secure and respected.
Other data
We may keep a record of data which is logged automatically by our ISP’s servers, and which we analyse. This includes your IP address, the URL you visited before ours, the URL you visit after leaving our site and which pages you visit on our site. We do not store or analyse this data in a way that identifies any individual.
Third party websites
Any information, communications, or materials you submit to us via social media or third-party websites is done at your own risk without any expectation of privacy.
We cannot control the actions of other users of these platforms or the actions of the platforms themselves. Your interactions with those features and platforms are governed by the privacy policies of the companies that provide them.
Our website may include links to other websites, whose privacy practices may be different from ours. If you submit personally identifiable information to any of those sites, your information is governed by their privacy policies.
We encourage you to carefully read the privacy policy of any website you visit.
What are your data protection rights?
We would like to make sure you are fully aware of all your data protection rights. Every user is entitled to the following:
- The right to access – You have the right to request copies of your personal data and associated information about our processing activities
- The right to rectification – You have the right to request that we correct any information you believe is inaccurate.
You also have the right to request that we complete information you believe is incomplete. - The right to erasure – You have the right to request that we erase your personal data, under certain conditions.
- The right to restrict processing – You have the right to request that we restrict the processing of your personal data, under certain conditions.
- The right to object to processing – You have the right to object to our processing of your personal data, under certain conditions.
- The right to data portability – You have the right to request that we transfer the data that we have collected to another organisation, or directly to you, under certain conditions.
If you make a request, we have one month to respond to you and we may ask you to verify your identity before we respond.
If you would like to exercise any of these rights, please contact us via:
Email: hello@kilrymont.scot
Please ensure you state the consultation website name in the subject line.
dataprotectionofficer@orbit.scot
Call us at:
+44 (0)131 603 8996
Or write to us:
FAO Data Protection Officer – Public Consultations & Events
Orbit Communications PR & Public Affairs LTD
42 Charlotte Square
Edinburgh
EH2 4HQ
Privacy policies of other websites
This website contains links to other websites. Our privacy policy applies only to this website, so if you click on a link to another website, you should read their privacy policy.
Changes to our privacy policy
Our Company keeps its privacy policy under regular review and places any updates on this web page.
How to contact us
If you have any questions about this privacy policy, the data we hold on you, or you would like to exercise one of your data protection rights, please do not hesitate to contact us.
Email:
dataprotectionofficer@orbit.scot
Please ensure you state the consultation website name in the subject line.
Call us at:
+44 (0)131 603 8996
Or write to us:
FAO Data Protection Officer – Public Consultations & Events
Orbit Communications PR & Public Affairs LTD
42 Charlotte Square
Edinburgh
EH2 4HQ
How to contact the appropriate authority
While we hope that we can resolve any complaints for you, you do have the option to complain to the ICO (whether or not you have exhausted our complaints procedure).
Their contact details are as follows:
Website:
Postal address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Telephone:
0303 123 1113 (local rate)
or
01625 545 745 if you prefer to use a national rate number.
The Partnership Team
Orbit Communications
Orbit Commucations PR & Public Affairs Ltd. Orbit is the lead on this Consultation Team, please contact them in the 1st instance.
Northcare (Scotland) Ltd
Turley
Unum Partnership
Who we are
This Website is operated by Orbit Communications (PR & Public Affairs) Ltd.
Orbit is the Data Controller in relation to the data collected in connection with the Consultation. We, Orbit, will be your main point of contact in relation to use of your data in connection with the Consultation and will manage all engagement with you on our own behalf and on behalf of the Consultation team. When we refer to “we” in this Privacy Policy, we are referring to Orbit.
Orbit Communications (PR and Public Affairs) Ltd is a limited company registered in Scotland. Registered number: SC395892. Registered office: 1 George Square, Castle Brae, Dunfermline, Fife KY11 8QF.
For information, our partners in this Consultation are also included here:
Northcare (Scotland) Ltd
Turley
Unum Partnership
The partnership team has been assembled to conduct the Consultation and will receive information about your response to the Consultation.
The partnership team will have access to any personal data that is voluntarily shared by participants using the consultation feedback form, email account, phone number or any other means of recorded correspondence for that event.
Your data is collected on a voluntary basis and will only be viewable by the Consultation event team and used for proposes in relation to the Consultation. You have the right to request information on what data is held on you and the right to request its destruction. Please the section at the bottom of this page for the contact information of the data protection officer.
How to contact us
If you have any questions about this Privacy Policy or the information we collect or use about you, please contact:
FAO Data Protection Officer – Public Consultations & Events
Orbit Communications PR & Public Affairs LTD
42 Charlotte Square
Edinburgh
EH2 4HQ
Email: dataprotectionofficer@orbit.scot
Please ensure you state the consultation website name in the subject line.
How do we collect and use your data?
You will directly provide most of the data we collect. The consultation partnership team lead by Orbit will collect data and process data when you:
- Voluntarily provide feedback on any of our chat windows, via our online feedback form or via email.
- Use or view our website via your browser’s cookies.
- Use a website chat conversation.
- Undertake phone conversations with us.
- Emails or letters you send to us.
- Registering for one of our events.
- Use our online services such as websites, social media and mobile device applications (‘Apps’).
Personal data collected
Personal data means any information about an individual from which that person can be identified. It does not include any data which has been anonymised such that a person’s identity is removed.
We collect the personal data you give us when you engage through the live web chat facility on this website, within the consultation feedback forms you submit, when you email us, contact us and when requesting information. This information is likely to include:
- Your name
- Your address
- Your telephone number
- Your email address
- Your feedback and comments
- Any additional information you choose to provide
- Please remember that when you are using our live web-chat functions your questions and responses are public and you should take care not to disclose anything you would not want to be publicly available.
We do not invite you to provide special categories of personal data (personal data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, genetic data, biometric data (where used for identification purposes), or data concerning health, a person’s sex life or a person’s sexual orientation) to us, but we understand that in providing your feedback/comments on the Consultation you may provide such information and we process such information on the basis that you have made it manifestly public.
Purpose/ legal basis for collection of personal data
We, the Consultation team led by Orbit, are collecting your personal data for the purposes of completing a public consultation process.
We will use your personal data for the purposes of collating a report on responses to the Consultation, which will only be shared on an anonymised basis as explained below. We will also use your personal data to contact you in relation to comments and feedback you have provided in relation to the Consultation, if necessary, and to facilitate your participation in further Consultation events taking place.
It is in our legitimate interests to collect your personal data as it provides us, and the partnership team, with the information that we need to keep accurate records of your participation in the Consultation, and so that we can contact you to clarify or respond to your comments.
How long do we keep this data?
Your personal data will be securely retained until the planning application and/or planning appeal, has been fully determined and then your personal data will be securely deleted.
Who has access to this data?
The consultation team lead by Orbit will collect and store and distribute among the Consultation team as required in the process all personal data submitted as part of the Consultation.
Comments and feedback provided as part of the Consultation will be received directly by Orbit and shared with the partnership team.
Your Feedback may also be shared with the Planning Authority (as part of the planning application process) on an anonymised basis only.
Information that might be collected automatically
See our ‘Cookie Policy’ for further information.
We have taken every precaution to block all non essential cookies until explicit consent has been given.
When you browse the website, we may automatically collect information about your visit by using cookies. This information may include your device type, browser, IP address, how you came to the website or how you interacted with the website. This information may be used to monitor or improve website performance or deliver targeted advertising. Information from the cookie alone generally will not identify you personally and we will not use this information in connection with any personally identifiable information you have provided.
Use of third parties
We may store your data in third party services, for example:
Cloud storage providers
When we make use of third parties we only provide the information they need to perform the service. They may only use your data for the exact purpose we specify to them and we work closely to ensure your privacy is secure and respected.
Other data
We may keep a record of data which is logged automatically by our ISP’s servers, and which we analyse. This includes your IP address, the URL you visited before ours, the URL you visit after leaving our site and which pages you visit on our site. We do not store or analyse this data in a way that identifies any individual.
Third party websites
Any information, communications, or materials you submit to us via a social media or third-party websites is done at your own risk without any expectation of privacy.
We cannot control the actions of other users of these platforms or the actions of the platforms themselves. Your interactions with those features and platforms are governed by the privacy policies of the companies that provide them.
Our website may include links to other websites, whose privacy practices may be different from ours. If you submit personally identifiable information to any of those sites, your information is governed by their privacy policies.
We encourage you to carefully read the privacy policy of any website you visit.
What are your data protection rights?
We would like to make sure you are fully aware of all of your data protection rights. Every user is entitled to the following:
- The right to access – You have the right to request copies of your personal data and associated information about our processing activities
- The right to rectification – You have the right to request that we correct any information you believe is inaccurate.
You also have the right to request that we complete information you believe is incomplete. - The right to erasure – You have the right to request that we erase your personal data, under certain conditions.
- The right to restrict processing – You have the right to request that we restrict the processing of your personal data, under certain conditions.
- The right to object to processing – You have the right to object to our processing of your personal data, under certain conditions.
- The right to data portability – You have the right to request that we transfer the data that we have collected to another organisation, or directly to you, under certain conditions.
The right to ask what the question is.
If you make a request, we have one month to respond to you and we may ask you to verify your identity before we respond.
If you would like to exercise any of these rights, please contact us via:
Email:
Please ensure you state the consultation website name in the subject line.
dataprotectionofficer@orbit.scot
Call us at:
+44 (0)131 603 8996
Or write to us:
FAO Data Protection Officer – Public Consultations & Events
Orbit Communications PR & Public Affairs LTD
42 Charlotte Square
Edinburgh
EH2 4HQ
Privacy policies of other websites
This website contains links to other websites. Our privacy policy applies only to this website, so if you click on a link to another website, you should read their privacy policy.
Changes to our privacy policy
Our Company keeps its privacy policy under regular review and places any updates on this web page.
How to contact us
If you have any questions about this privacy policy, the data we hold on you, or you would like to exercise one of your data protection rights, please do not hesitate to contact us.
email:
dataprotectionofficer@orbit.scot
Please ensure you state the consultation website name in the subject line.
Call us at:
+44 (0)131 603 8996
Or write to us:
FAO Data Protection Officer – Public Consultations & Events
Orbit Communications PR & Public Affairs LTD
42 Charlotte Square
Edinburgh
EH2 4HQ
How to contact the appropriate authority
While we hope that we can resolve any complaints for you, you do have the option complain to the ICO (whether or not you have exhausted our complaints procedure).
Their contact details are as follows:
Website:
Postal address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Telephone:
0303 123 1113 (local rate)
or
01625 545 745 if you prefer to use a national rate number.